Exercise Schedule

Scheduling Training and Exercise

The value of any continuity plan is in the way it is used and interpreted in the event of an actual emergency.  Therefore, it is recommended that some form of Tabletop Exercise (TTX) or functional Full Scale Exercise (FSE) be carried out on an annual basis.  This test should be based upon a realistic scenario which is properly monitored to ensure that maximum benefit is obtained.  An exercise and evaluation guide will provide the means of feedback for improvements to the plan, as well as the enhanced management capabilities that stem from such intense training.  TT&E will be carried out regularly to evaluate the continuity plans and improve the ability of the campus to execute the plans effectively.

Exercises will alternate between TTX and FSE, and may take place virtually online, using telephonic communication systems, or in person during each calendar year. Upon completion of the exercise, the Major Unit or College will receive a Certificate of Participation, stating their continuity plan has been reviewed and tested, and has met compliance with University protocols, State statutes, and Federal regulations.

The exercise facilitators will review the exercise and try to develop a consensus among participants regarding the prioritization of problems arising during the exercise.  A list of the recommended actions and recovery/mitigation strategies with respect to changes in the Campus COOP and University of Illinois Ready departmental plans will also be developed.  Based on the After-Action Report (AAR) findings and the exercise participant feedback, the exercise facilitators will report recommendations to the VCAS.

The final phase of the exercise program is to use the results to develop future training of faculty and staff. Such training can be targeted based on the results of the exercise and, for instance, integrated within the new hire orientation process.  Future exercises can be employed to implement much of the training, both in person and as online materials, to be read prior to the orientation.  The exercise results should also guide in the revision of the plans, and expansion of the plans to include the regional campuses, and routine maintenance.