Emergency Operations Command Structure

Command Protocol

The first University representative to arrive on scene (UIC Police, EHSO, Facilities, etc.) shall assume command and remain in command until relieved by a higher authority.

Immediately notify the UIC Police Telecommunications Unit (355-5555) of the nature of the incident, location and specifics.

The 24 hour UIC Police Telecommunications Unit will make immediate notification to the appropriate agency/unit.

Organization and Responsibilities

Policy Group

Consists of the Chancellor/Vice Chancellor Group.

Provides guidance to the Incident Commander. Interprets University policy and governing law, as appropriate. Assists the Incident Commander in formulating objectives for mitigation of the emergency

Incident Commander

The Vice Chancellor for Administrative Services.

In charge of the campus response to the emergency.  Acts as a liaison with the Policy Group in determining objectives. Directs subordinates in the Operations Group.  Major duties include:

  • Determine the level of emergency
  • Activate the Incident Command System
  • Establish a Command Post
  • Take control of the site
  • Initiate notification & mobilization of personnel, as necessary
  • Establish control over agency resources
  • Establish a staging area/s, as necessary
  • Provide public information & maintain media relations
  • Maintain the safety of personnel
  • Prepare an after-action report (not required for small events)

The Incident Commander should consider these six steps when evaluating an emergency:

  1. Evaluate the situation
    • What is the nature of the incident?
    • What is the nature of the incident?
    • What hazards are present?
    • How large of an area is affected or may be affected?
    • How can the area be isolated?
    • What location would make a good staging area?
    • What entrance/exit/safe routes can be used for the flow of personnel & equipment?
  2. Identify the contingencies (uncertainties or possibilities)
  3. Determine the objectives
    • Objectives should be measurable
    • Objectives should be used to monitor the incident progress & establish priorities
    • Objectives are based on evaluations & contingencies
  4. Identify needed resources a. What is on hand?
    • Where can resources be obtained?
    • What is the time frame for obtaining resources?
    • Other agency resources (mutual aide)
    • Special requirements
  5. Create an Incident Action Plan (IAP) by determining responsibilities, chain of command and coordination
    • IAP’s for small, minor events may be verbal
  6. Take action for incident stabilization
    • Establish command mobilization resources b. Set up a staging area
    • Isolate the area
    • Treatment of injured, triage & medical mobilization
 
Operations Section

Responsible for managing all operations for an incident. The size of the Operations Section is generally dictated by the number of resources involved and the span of control.

Duties include: supervising the emergency operations; ensuring safety; requesting additional resources, as necessary; approving release of resources from active assignment.

Special consideration should be given to:

  • Mitigating the emergency
  • Establishing an inner & outer perimeter
  • Delegating personnel to specific tasks
  • Solving transportation issues
  • Maintaining command post & scene security
Intelligence Unit

Consists of the UIC Police Investigations Sergeant and three Detectives.

Collects information & data for decision making. Manages internal information, intelligence and operational security requirements supporting the incident. Safeguards sensitive information and proprietary information, and ensures that this information is supplied to only those who need to know.

 

Planning Section

Responsible for planning for the incident. Collects data on resources, evaluates and develops action plan. Disseminates information and conducts formal briefings.

Major responsibilities:

  • Collect & manage incident data
  • Provide input to Incident Commander & Operations Section
  • Chief for preparation of Action Plan
  • Supervise preparation of Action Plan
  • Conduct planning meetings
  • Determine the need for specialized support
  • Provide periodic predictions on incident potential
  • Report any significant changes in incident status
  • Oversee preparation of Demobilization Plan
  • Incorporate traffic, medical, communication plans and other supporting material into the Incident Action Plan. 
Logistics Section

Provides support requirements such as facilities, transportation, communication, supplies, equipment maintenance & fueling, food services, medical services for first responder.

Responsibilities include:

  • Manage all incident logistics
  • Provide input to the Incident Commander when preparing the
  • Incident Action Plan
  • Brief directors and unit leaders as needed
  • Request/order additional supplies as needed
  • Oversee demobilization of the Logistics Section

 

Financial Section

Responsible for managing all financial aspects of the incident. Tracks costs and claims. Duties include providing financial & cost analysis as requested, ensuring compensation claims are addressed, ensure that all personnel & equipment time records are maintained, and ensure that all obligation documents are initiated and properly prepared.

Emphasis should be placed on:

  • Recording personnel time
  • Procuring additional resources
  • Recording expenses
  • Documenting injuries & liability issues

 

Public Information Officer

 

Associate Chancellor for Public Affairs. Responsible for interfacing with the public and media and/or with other agencies with incident related information requirements. Develops accurate and complete information on the incident’s cause, size, and current situation; resources committed; and other matters of general interest for both internal and external consumption. May also perform a key public information-monitoring role.

 

Liaison Officer

 

Serves as the point of contact for representatives of other governmental agencies, non-governmental organizations, and/or private entities. Coordinates Joint Information center when activated.

 


Safety Officer

 
Monitors incident operations and advises the Incident commander on all matters relating to the health and safety of emergency responder personnel.